Data Collection and Reporting

Data Collection and Reporting

In the Public Schools of Brookline, we endeavor to be clear about the data we collect, why we collect it, and the measures in place to safeguard the privacy of students’ data.

What information does the PSB collect and why?

School Operations

When a student is registered for school, we collect basic information about that child, including name, birthdate, gender, demographics, and languages spoken. This basic information helps us to know who our students are and where they are coming from. The district is required to report this information annually to the state and federal governments.

Teacher, school, and district use

Also required for state and federal reporting

Student Contact

We collect contact information for students and their parents/guardians (including address, phone, and email) and emergency contacts on an ongoing basis. This information helps us to stay in close contact with students’ families and to keep our students safe in the event of an emergency.

Teacher, school, and district use

Student Participation

Teachers and school front office staff, keep track of students’ attendance, grades, and disciplinary incidents to help students succeed. The district may use this information to understand trends within schools or across schools and identify areas of strength and improvement. The district is required to report this information annually to the state and federal governments.

Teachers, school, and district use

Also required for state and federal reporting

Course Enrollment, Grades, and Progress Reports

Course enrollment, progress reports, and grades are one of the primary ways our schools keep track of what courses students are taking and how they are doing. Grades and Progress Reports provide essential information for students and their families to understand how students are progressing. The district is required to report this information annually to the state and federal governments.

Teachers, school, student, parent/guardian, and district use

Also required for state and federal reporting

Student Assessments

The Public Schools of Brookline are required by Massachusetts to administer the MCAS test in ELA, Math, and Science to students in grades 3-8 and 10. Many of our students also choose to take the SAT, ACT, and/or AP tests in high school. We maintain a record of students’ results in these assessments to help teachers, school and district administrators, and parents to understand important information about student, school, and program performance and to improve the education programs we offer.

Mandated by the state

Local Student Assessments

Students in grades K-8 complete the Fountas and Pinnell Benchmark Assessment System (BAS) in reading and a locally developed beginning- and end-of-year assessment in math. The results of these assessments help teachers to target math and literacy support and identify areas of strength and need in their students.

Teachers, school, and district use

 

Student Outcomes

We keep track of students’ graduation dates and their plans for after high school. This information helps us to understand if we are preparing students for success in high school and beyond. The district is required to report this information annually to the state and federal governments.

Teachers, school, and district use

Also required for state and federal reporting

Surveys

Currently we collect staff and parent/guardian feedback, about the climate and culture in our schools to help us to identify areas of success and areas for improvement. The surveys also help us to identify and address issues important to our staff and families. We anticipate beginning student surveys in 2016-2017.

Teachers, school, and district use

Required by state regulations


 


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